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How to Send Mail

In an effort to curb the introduction of drugs into facilities, the Department of Corrections (DOC) has overhauled its system for sending mail to inmates. All inmate mail will be sent to a central processing facility, not the institution where an inmate is housed. At this central facility, it will be opened, scanned and emailed back to the facilities. Initially the process will take a few days, however after the initial 90-day transition period mail will be delivered the day after it has been received. Mail delivery will be expanded to 6 days per week.

Each facility will print the mail and deliver it to the inmates effectively eliminating any possibility of drug introduction through the mail system. Effective immediately, all mail that was collected during the lockdown will be returned to sender – no exceptions.

Effective immediately, all inmate mail should now be shipped to the following address utilizing existing DOC mail rules:

Smart Communications/PADOC
Inmate Name/Inmate Number
Institution
PO Box 33028
St Petersburg, FL 33733

Envelopes must include a return address. Only mail that is within 8.5 inches wide x 11 inches tall will be accepted. Inmates may receive a maximum of 25 photos per mailing. If more than 25 are mailed, they will all be returned.

Legal Mail

Legal mail will be copied in a centralized, contained location in front of the inmate by staff wearing protective equipment. A dedicated copier will be used strictly for legal mail and will follow strict cleaning protocol to ensure that any contamination is contained to a specific area of the institution. The process will be recorded and preserved for a period of 45 days.

Mail Registration

You can register to receive tracking, delivery and rejection updates on mail you send to an inmate in the PADOC. You will be able to set up an account at no cost and be issued a MailGuard (MG) Number. If you include this number in the return address field of your correspondence to an inmate for the MailGuard Service, you will be able to receive email or text notifications when mail is processed and printed for delivery. 

Through the MailGuard Tracker site you can view and download all correspondence sent to your inmates or any rejected mail or photos.

Sample:

Mail Requirement for Inmates

All inmates are permitted to send and receive mail. Inmates may send up to eight one-ounce letters each month at no cost to the inmate. Mail can be sent to anyone EXCEPT: victims of your crime, inmates, former inmates, parolees, probationers, co-defendants, current or former DOC employees, current or former contract employees, current or former volunteers, anyone who has an active Protection from Abuse Order (PFA) against the inmate that prohibits such contact, or persons who have informed the DOC that they do not wish to receive mail from the inmate.

Inmates send mail by placing it in the collection boxes on their housing unit. A cash slip for the postage on the mail the inmate wants to send must be attached.