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Grant Letters of Support

 

Request a Letter of Support  

 

The Department of Corrections (PADOC) is NOT a grantor; however, we welcome the opportunity to collaborate with organizations committed to working toward the successful rehabilitation of offenders as well as the smooth reintegration of those offenders back into their communities.  As such we encourage organizations and agencies throughout the Commonwealth to take advantage of grant opportunities when those opportunities present themselves.  A list of all grants offered from various federal government agencies to include SAMHSA and the Department of Justice can be accessed online. Grants opportunities specific to the Pennsylvania justice system may be found on the Pennsylvania Commission on Crime and Delinquency’s website.

The DOC is often asked to provide letters of support for organizations applying for grant funding.  Our department does not generally issue blanket or general letters of support but rather seeks to work collaboratively with agencies on applications, particularly when organizations are seeking access to our facilities and/or are specifically targeting offenders in state prison or returning to communities from state prison.

We are interested in providing meaningful support letters which provide details of how we understand the proposed project and what specific commitments we are making should the project be funded.  Accordingly, all requesting organizations should submit detailed and descriptive information on the proposed project.

Materials to be submitted when requesting a letter of support from DOC

• A copy of the grant announcement and provide the link to the announcement

And in a document NOT to exceed five pages
• You may provide brief, descriptive information about your agency and the services you provide, specifically indicate prior organizational experience with the targeted population and the state corrections system.
• A written project description (abstract) which communicates clearly the problem you are seeking to solve and the strategy you are proposing to use in solving it, including:
• Geographic area of concentration (county, zip code(s), neighborhood(s), etc.)
• Describe in detail the proposed activities (pre-release and/or post-release) to occur and clearly indicate the evidence-based practices to be incorporated
• Target population (male/female and other characteristics)
• Number of state offenders to be served
• Partner organizations (including government, non-profit, private sector, and others that will be partnering with you under the grant-funded and match activities)
• Describe how the grant activity performance will be monitored and evaluated
• Describe how the grant activity performance will be sustained once grant funds are no longer available

Specifically describe what you are seeking from the department (resources, data, access to facilities etc.) along with the timeframe in which you expect to require our services. If you request “access” to a Pennsylvania DOC facility or facilities, please clearly define “access” and any expectations you may have, in addition to the specific facilities you are requesting access to.

Contact information for a person in your organization should we have questions regarding your application.  Please provide the name, address, phone number, and Email for your organization.

 

Key Considerations

• A request for a letter of support does not mean a letter of support will be provided.
• The DOC cannot require an inmate to participate your program or services.
• The DOC cannot pay an organization for referrals if that organization does not have a contract with DOC. The DOC follows Commonwealth procurement and purchasing requirements in regards to contracting services.
• If you are proposing to conduct research, evaluations, or related activities, then your project must be approved by the DOC Research in Review committee before a letter of support can be provided.

We are aware of the tight timeframes associated with responding to grant solicitations; accordingly it is in your best interested to submit your request and materials in a timely fashion. We would like to review your materials no less than three weeks prior to the deadline for submitting your application. Once received, your request and supporting documentation is reviewed by DOC staff. Please anticipate follow-up questions regarding the proposed activity and the role of the DOC.

The determination process, including the review of information and request for more detailed information, may take on average 2-3 weeks.  Among other reasons, the DOC has the right to deny a request if sufficient time to review the proposed activity is not provided.

Please submit your request and supporting materials via Email to:

Kelly M. Martini | Executive Policy and Grants Specialist
Department of Corrections
1920 Technology Park | Mechanicsburg, PA 17050-8507
Email: kemartini@pa.gov