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Bureau of Administration

This bureau is responsible for all of the Department of Corrections' (DOC) budget and fiscal matters. It also is responsible for management and administrative service activities, such as office management, procurement, automotive services, voice communications, grant financial reporting, inventory and property management and travel services.


Harry Jones, Director | 717.728.4037

Vendor Registration

Vendors interested in bid opportunities with the DOC must register with the Department of General Services.

Bid Information

Notice of bidding opportunities (with an estimated cost in excess of $10,000) are advertised daily on the Department of General Services website.  Interested bidders can access all DOC bid opportunities at Pennsylvania's emarketplace website.

Information about:  signature of bids, submissions of bids, withdrawal of bids, opening and tabulation, bid protest procedures and cancellation/modification or rejection of invitation for bids can be obtained in the Department of General Services "Procurement Handbook."  Questions about this procurement handbook should be directed to the Department of General Services, not DOC.

Procurement Information

All procurement forms required for bids can be located/obtained from the Department of General ServicesQuestions about these forms should be directed to the Department of General Services., not DOC.

Procurement Thresholds

Supplies

Not exceeding $5,000.00

No bids required.

$5,000.01 - $10,000.00

Three quotes must be solicited by letter, phone, fax, Email.

$10,000.01 - $20,000.00

Delegated agency procurement. No Department of General Services' participation required. Formal competitive bidding required.

$20,000.01 and up

DGS acts as the purchasing agency. Formal competitive bidding required.

Services

$0.00 - $5,000.00

No Bids required.

$5,000.01 - $10,000.00

Three quotes must be solicited by letter, phone, fax, Email.

$10,000.01 - $250,000.00

Delegated agency procurement. No Department of General Services' participation required. Formal competitive bidding required.

$250,000.01 and up

DGS acts as the purchasing agency. Formal competitive bidding required.

 

Types of Purchases

The Department of General Services Statewide Requirements Contracts
These contracts are for a specified period of time, are competitively bid and are awarded by the Bureau of Purchases. The invitation for bids solicits firm prices on estimated quantities for delivery to using agencies as ordered throughout the contract period. For more information contact Department of General Services.

Department of General Services Purchase Requisitions

Commonwealth agencies submit these documents to the Bureau of Purchases to purchase a supply or service not available on a statewide requirements contract or through the Department of General Services' Central Warehouse. The invitation for bids solicits firm prices on fixed quantities for a specified delivery. For more information contact Department of General Services.

Agency Purchases

Agency purchases fall into three categories: 1) small procurements ($10,000 or less in estimated cost); 2) delegated procurements (where the agency has required special or general delegation from the Department of General Services) and 3) statutorily - authorized procurements (procurements which are excepted from the Department of General Services' procurement authority under the Commonwealth Procurement Code).  Contact DOC Procurement Personnel/Purchasing Agent for additional assistance.

Purchase Order/Contract

Purchase Order: Written authorization from a purchasing or using agency for a contractor to proceed to furnish a material, service, or construction item in accordance with a statewide requirements contract.

Purchase Order: Written authorization for a contractor to proceed to furnish a supply, service or construction in accordance with the terms of the IFB and the awarded bidder’s bid or a contract.

Security Requirements/Security Clearance Information for Vendors

All vendors or their subcontractors, who utilize regular delivery transportation will have to submit clearance checks through the original vendor, for all drivers (regardless if delivery is inside or outside of the fence). Common carriers will not be required to render clearance checks, however are subject to search and escort procedures.  ALL CARRIERS reporting to outside warehouses must secure their vehicle (windows closed and doors locked), sign in at warehouse and and wait for further directions from correctional staff.
 
Vendor should review statement of work or purchase order for additional security requirements/restrictions that may apply.

Awarded Contracts

Visit Pennsylvania's emarkplace website for additional information.

Solicitations

Department of General Services Supplier Service Center website

Reentry Service Lots - Invitation to Qualify
 
Service Category 1: Sex Offender Treatment - Supplier(s) will provide up to twelve (12) months of outpatient sex offender treatment to include individual, group counseling and the completion of one (1) sexual history polygraph test.

Service Category 2: Day Reporting Services - Supplier(s) will provide up to twelve (12) months of Day Reporting Center services for those clients who are unemployed or under-employed, or clients that need refresher assistance in one or more areas of services provided.

Service Category 3: Housing Assistance Program – Supplier(s) will provide up to twenty-four (24) months of housing coordination for the purpose of assisting the client and, where necessary, their dependents, in attaining independent living by securing safe and affordable housing that meets the standards established by the DOC and PBPP.

Service Category 4: Mentoring Services – Supplier(s) will facilitate up to twelve (12) months of Mentoring Services for clients to focus on addressing the client’s need for pro-social relationships and engagement in the community. Mentoring services may begin at the SCI and continue through community placement of the client, as needed.

Service Category 5: Workforce Development Services - Supplier(s) will provide up to twelve (12) months of employment and vocational support opportunities to clients. These services should be individualized and structured to assist each client according to their individual needs. Services may begin at the SCI prior to release and continue through community placement of the client, as needed.

Service Category 6: Family Reunification – Supplier(s) will provide up to twelve (12) months of family reunification services in a non-clinical setting that help to address the impact of an client’s incarceration on the family. Programming should address areas including, but not limited to, effective communication strategies, identification of reasonable expectations, establishing pro-social goals, and breaking the cycle of incarceration. Family Reunification services may begin at the SCI and continue through community placement of the client, as needed.

Service Category 7: Outpatient Alcohol and Other Drug (AOD) Services - Supplier(s) will provide up to twelve (12) months of services to clients with a recent history of problematic alcohol or drug use where outpatient treatment is the appropriate level of care. This programming must focus upon Assessment, Group Therapy and Individual Counseling that is based upon Cognitive Behavioral (CBT) and/or Motivational Enhancement Therapy (MET).

Service Category 8: Cognitive Behavioral Interventions – Supplier(s) will provide up to twelve (12) months of group cognitive-behavioral therapy to high and moderate risk clients that addresses anti-social attitudes, values, beliefs, thinking, and/or other criminal cognitions. 9

Service Category 9: Outpatient Mental Health Services – Supplier(s) will provide up to twelve (12) months of mental health case management and outpatient mental health treatment services to Seriously Mentally Ill (SMI) clients transitioning to or living in the community. These services provide treatment to clients with a current mental health diagnosis and assure the continuum of care is occurring at an appropriate level.

Service Category 10: Batterers’ Intervention Services (BIS) – Supplier(s) will provide up to twelve (12) months of BIS based upon an approved curriculum deemed appropriate by the Pennsylvania Coalition Against Domestic Violence (PCADV). The services will address men who batter and challenge the batterer’s beliefs and behaviors.

Service Category 11: State Intermediate Punishment (SIP) – Supplier(s) will provide SIP services to clients. These services should be individualized and structured to assist each client according to their individual needs. SIP Level 3 participants are to successfully complete a minimum of six (6) months of AOD outpatient treatment, to include both group and individual sessions.

Additional Reentry Services Information

Thank you for your interest in contracting with the Department for Outpatient Reentry services. Listed below is the information related to the current ITQ to secure new contracts for these services. 

The following link will take you to the Department of General Services emarketplace website.

After you are on this website, click on ITQ to go to the ITQ website.  From the left menu, you can access the Reentry Services ITQ by clicking on Current Contracts.  From that same left menu, you can access the rate information by clicking on the Document Library and selecting the Reentry Services ITQ.  The rate card is attachment C. 

The ITQ website has information related to the process of registering as a PA Supplier, if you are not already registered.  This page also includes a link to the PA Supplier Portal, where you will submit your bid in response to the ITQ.

DOC has established a resource account for questions related to the Reentry Services ITQ.  Please send questions regarding the ITQ to RA-CRBCCContracts@pa.gov